First of all, I greet you in the precious Name of our suffering Saviour, Jesus Christ.

You will remember that before we closed the Semester in compliance with the directive of His Excellency the President, I wrote a Memo to you outlining the way forward since the Semester was closing prematurely. The University committed:

  1.     To complete your Semester classes, if not yet complete. Lecturers have been doing this.

  2.        To serve you with Take-Home Examinations so that you could complete your Easter Semester. And these examinations were to be served to all students irrespective of their registration status, save that only fully registered students would receive back their results. The purpose was that upon your return for the next Semester (or for some of you, to graduate), you would not need to complete the Easter Semester.

  3.      To provide you with an Internet Bundle (without further charge) sufficient for you to download the examinations, do them, and upload the answer sheets to send them back to the University for grading.

We did all this for the good of all of you, our students, to complete your studies for the Easter Semester WITHOUT additional Fees.

I salute the coordinating Committee that has been working hard night and day, the academic staff who accepted the training for setting Take-Home Examinations and set them for you at short notice, and all staff who have done a tremendous job to finalize your examinations.

Amidst all this, it came to our attention that some (few) students petitioned Parliament against the Take-Home Examinations. Under the prevailing circumstances, we could not be invited in to present our case. Today, April 04, the Minister of Education has resolved and announced a stay of issuance of any manner of examinations whatsoever.

Therefore, in compliance with the Minister’s directive, I must regretfully inform you that we shall not issue you with the examinations as we had intended. We realize that many of you have been preparing for these examinations. Besides, over 90% of you had registered your phone numbers or other contact information to receive the examinations from the University; and the number was still rising. This means that you will have to sit for these examinations upon resumption of normal University programmes.

In due time, when normalcy has returned you will receive further communication about the programme to complete your Easter Semester. Thank you for your understanding.

I pray that the joy of Easter shall overshadow you throughout this season.

Easter blessings in Christ.

Rev. Canon Dr. John Senyonyi

Vice Chancellor

UCU Students reading the phony social media posts about postponement of their Take-Home Examinations should not be duped into believing it.

I am writing to assure our students that they will receive the University Examinations in the coming few days.

The Office of the DVC (AA) is working on it. I do not want you to grow lax about preparing for them. It is our commitment to help you complete your Easter Semester 2020, so that when you return for your studies, you will not need to retake your final weeks of study and Exams, which would cost you since the University is expending on this exercise.

As a University, our responsibility is to educate you, as our Mission says, “To Equip Students for Productive, Holistic Lives of Christian Faith and Service;” and not to make you a perpetual student who takes many years to graduate.

The University Administration is working hard to support you, including providing you with internet data to download your Examinations and upload your answer sheets.

Easter blessings in the risen Christ.

Amen.

 

To: All Staff and Registered Students, UCU Easter Semester

Re: TAKE HOME EXAM POLICY GUIDELINES

I greet you in the precious Name of our suffering LORD and Saviour, Jesus Christ.

As you are all aware, we are faced with unprecedented challenges that call for prayer, maximum cooperation and continued staff commitment to both our University and students. Following the presidential declaration of 18th March 2020 and the subsequent closure of all academic institutions due to the Covid-19 global outbreak, the University resolved to administer Easter Semester Exams in the form of “Take-Home Exams”. We appointed a Task Force to oversee this exercise.

Following the work done by the Task Force,  policy guidelines for this exercise have been agreed upon. Therefore, I am writing this Memo to share these with you. I call upon all Deans, Heads of Departments and staff to show the commitment they have shown before and work on ensuring that these guidelines are strictly followed. Together, we will be able to deliver an examination process that is a precursor for similar interventions in the future, and which will set an example for other universities and for this nation. I count on your support.

Please find below the approved guidelines that I ask all to adhere to:

  1. All final examinations for this Easter Semester 2020 shall be in form of ‘Take Home Exams’.

  2. All Take Home Exams shall be availed to registered students through: the e-Learning platform, emails, WhatsApp and other means that shall be approved by the University from time to time.

  3. The examination process shall be administered centrally through the Central Academic Office. Lecturers are required to send their examination papers to the Central Academic Office through their respective faculty email addresses, as listed below: This email address is being protected from spambots. You need JavaScript enabled to view it., This email address is being protected from spambots. You need JavaScript enabled to view it., This email address is being protected from spambots. You need JavaScript enabled to view it., This email address is being protected from spambots. You need JavaScript enabled to view it., This email address is being protected from spambots. You need JavaScript enabled to view it., This email address is being protected from spambots. You need JavaScript enabled to view it., This email address is being protected from spambots. You need JavaScript enabled to view it., This email address is being protected from spambots. You need JavaScript enabled to view it..

  4.      All Deans shall ensure that exam papers are promptly submitted to the Central Academics Office by March 26th 2020.

  5.      The examinations shall commence on April 6th 2020 and end on April 24th 2020 (a period of 18 days). Please note that students shall self-regulate WITHIN that period to allot time for sitting the exams. Examination answers shall not be accepted AFTER April 24th 2020.

  6.      Students shall submit their exam answers to the University through EITHER the e-learning platform OR through the respective faculty email addresses listed below: This email address is being protected from spambots. You need JavaScript enabled to view it., This email address is being protected from spambots. You need JavaScript enabled to view it., This email address is being protected from spambots. You need JavaScript enabled to view it., This email address is being protected from spambots. You need JavaScript enabled to view it., This email address is being protected from spambots. You need JavaScript enabled to view it., This email address is being protected from spambots. You need JavaScript enabled to view it., This email address is being protected from spambots. You need JavaScript enabled to view it., This email address is being protected from spambots. You need JavaScript enabled to view it.. They must not send them to their individual Lecturer.

  7.      Only Easter Semester registered students shall be eligible for the Take Home Exams and ONLY fully registered (paid up) students shall receive internet data (bundle) support from the University to enable them access the examination and carry out meaningful research and the writing of their exams. Students are encouraged to do all possible to confirm submission of their answers with the University. The University will not be liable where a student fails due to his/her own negligence.

  8.      Student registration shall continue remotely throughout the exam period. NO additional Fees shall be levied for sitting the said exams; these exams are merely completing the Easter Semester for which a registered student has already paid. All students who happen to pay during this period should promptly email a copy of their deposit slip to This email address is being protected from spambots. You need JavaScript enabled to view it. or send the same via WhatsApp number +256-795-771-411. However, we strongly encourage payments ahead of the exams to avoid last minute glitches and/or failure to effect payment and registration.

  9.      Data support shall be given to all academic staff so that they can employ all efforts possible to engage students on student preferred media and support their completion of the semester. These may include, though not limited to, email, eLearning, and WhatsApp, which remain the preferred means.

  10.      UCU Regional Constituent Colleges and Campus are likewise bound by these guidelines and they shall extend the same services as enumerated here to their College and Campus students.

I wish you all the hope that Jesus’ suffering and resurrection bring.

A glorious Easter to you all.

Blessings in Christ.

Rev. Canon Dr. John Senyonyi

Vice Chancellor

To all Uganda Christian University Students and Staff Community.

Praise the Lord and warm greetings in the Name of our suffering Lord, Jesus Christ.

In his address to the Nation yesterday, the President of the Republic of Uganda, directed all primary and secondary schools, universities and institutions of learning to be closed by 12 p.m. on March 20, 2020 for a period of one month to remove population concentration points in order to check the spread of the Coronavirus. In that respect, I make the following communication.

  1. All face to face Classes, Public Lectures and Worship Services are suspended with immediate effect until advised otherwise by Government.

  2. In response to the President’s directive, the University Management has reviewed and weighed a number of options as to the best strategy to ensure the completion of teaching for the Easter Semester 2020 and conducting of examinations thereafter. We are gratified, at this point in time, for UCU’s investment and capacity in running online and e-programmes. Over time, UCU has developed the capacity to deliver the Curriculum and assessment through well-developed e-Learning and online resources such as its Learning Management System and Online Library resources.

  3. Through the utilisation of our online, e-learning and e-resources, the Academic Office shall work to ensure that those classes that have not yet completed their syllabi for this Semester are remotely facilitated to do so. The concerned lecturers will be encouraged and supported to ensure that students receive the remaining notes, e-resources and materials to facilitate their learning this week. Online consultative channels for students and lecturers to interact, if not yet in place, will be established. I call upon all lecturers for their cooperation and for the understanding of our students. The purpose is to ensure that our students complete their Semester studies uninterrupted. The Academics Central Office will be issuing more guidelines on the completion of the Easter Semester.

  4. Regarding the Easter Semester Examinations, it has been resolved, that the students will be given ‘take-home examinations’. These will be closely vetted by the Academics Central Office to ensure that quality and integrity of the examinations are maintained. To facilitate this, students are requested to update their contacts with the Academics Central Office. Both the issuance of the take-home exams and receipt of students’ answers/responses to the examination question(s) will be centrally managed by the Academics Central Office. Physically delivered exam answer documents will be centrally received in the Academics Central Office. Students must NOT submit their answers/responses to lecturers or elsewhere. A competent taskforce led by Assoc. Prof. Michael Masanza has been constituted to provide leadership and oversight to this process. More details and guidelines will be issued by the Academics Central office soon.

  5. In execution of the above, the Finalists shall be prioritised to ensure that they complete their studies within the stipulated period of their study so that they can graduate in July 2020. Continuing students will also be equally assisted to complete their Semester studies. Strict deadlines will be communicated for setting, submitting, administering and answering the examinations. This too requires the full cooperation of both staff and students.

  6. Students, who have not yet fully cleared their fees are encouraged to do so as soon as possible as their examination answers will NOT be graded. I urge all students to ensure their full registration by 6th April 2020, and to have an official UCU email address, which can be obtained from the University ICT Services (UIS) before closure of the University on 20th March 2020. Please update your contact information with the Admissions Office, IF not up-to-date for the University to facilitate completion of your Semester studies.

  7. I appeal to International Students who may need assistance to immediately contact the Directorate of Student Affairs for assistance on any emerging issues about the closure of the University.

As the UCU staff team at the Main Campus and at our Constituent Colleges and Campuses, we will continue to diligently execute our duties to serve our students. We will also continue to pray that God intervenes in the Coronavirus pandemic across the world to be contained and eradicated. Your cooperation will be key in these troubled times.

To you, our students and staff let us remain strong. For in Joshua 1:9, the Lord says “Have I not commanded you? Be strong and of good courage; be not frightened, neither be dismayed; for the LORD your God is with you wherever you go.”

In His Service,

Rev. Canon Dr. John Senyonyi

Vice Chancellor

To the Uganda Christian University Student and Staff community;

Our beloved students and staff, during these uncertain times, I wish to assure you that the University Administration has been closely monitoring, praying and planning for any eventualities. As Christians, we must hold on to faith, hope and love. It is the time to be ‘each brother’s/sister’s keeper’.

Given the recent outbreak of Coronavirus (COVID-19), we want to keep you informed of recent developments and efforts to ensure health and safety for you, your friends, the UCU community and all our neighbours. Uganda Christian University is committed to adhering to the recommendations and/or instructions from the Government of Uganda, the Ministry of Health and the World Health Organization regarding stemming the Coronavirus. Likewise, we appreciate your efforts to follow these recommendations to help keep everyone safe. We want all of you alive and well when all this is behind us.

We are working to ensure that the activities of both students and staff go on with minimal interruptions as far as is humanly possible. It is the Administration’s intention to keep the community safe. We hope that international students in particular, will be assured of appropriate hospitality.

Please keep alert and frequently check for any subsequent official communication and updates. We will share information with you as it becomes available. We shall post updates on the ongoing steps on our UCU official communication platformswebsite www.ucu.ac.ug, twitter UCUniversity, and Facebook UgandaChristianUniversity.

I ask you to look to God as our ultimate source of security. He knows all and He is in control. We urge you, according to Philippians 4:6, “…..not to be anxious about anything, but in every situation, by prayer and petition, with thanksgiving, present your requests to God.” Pray for each other, for our nations and for the whole world through this pandemic. Pray for health researchers and workers who are working to put a stop to it. To God be the Glory. Amen.

Blessings in Christ,

Rev. Canon Dr. John Senyonyi

Vice Chancellor

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